Also in attendance were the following: Jim Schulz
Staff persons on hand were Paul Hetland and Joel Dasher.
The Pledge of Allegiance was said by those in attendance.
The purpose of the special meeting was to review the opened bids regarding the 2005 Main Street Public Improvement Project.
Jim Schulz gave an overview of the low bids. He noted that all of the subcontractors were not know at this point, but it was known that Randy Kramer will be responsible for the underground services and that Classic Curb will be for the sidewalks and curbs.
Schulz distributed a letter and a spread sheet breaking down the information on the bids. Schulz noted that S E H will have a representative here full-time for the duration of the project. Schulz also strongly noted that all information needs to go through him to avoid confusion.
Council asked several questions, one of which was regarding the estimated overage cost which is typically 5%. It was also asked when the project was expected to begin and Schulz responded that Tri-City Paving will most likely wish to start as soon as they receive city and then county approval to be substantially completed by the contractual deadline of August 31, 2005. Schulz will work with the Office of the Stearns County Engineer to complete the review in a timely manner. It was further noted that the County will be represented by the City and that S E H is responsible for the inspection. The independent inspector needed to be decided at a later point.
Questions were raised regarding the electrical service cabinets behind First Stop and a second one by Hennen Lumber. Staff was requested to contact Steve Husby and report regarding the matter at the next meeting.
Joe Hennen moved and Goebel seconded a motion to delete 121 (approximately $1000) regarding the installation of a fence for the Dumont property whereas the City will assume responsibility for its salvage and replacement. Discussion. Motion carried 5-0.
Joe Hennen moved and Tim Hennen seconded a motion to delete item 25 salvage of the Dumont fence. Discussion. Motion carried 5-0.
It was noted at the meeting that the Stearns County share is $689,882.63. In 2005, the City will receive $578,136.11 and receive $111,746.51 in 2008.
The first payment is expected to be approximately $500,000 due by the end of June and final payment due around spring. There is a 2 year warranty on the project.
City staff will complete as estimated budget for review by the end of May.
Council agreed that weekly briefly meetings should be held.
Joe Hennen moved and Goebel seconded a motion to approve Resolution 2005-018
approving Tri-City Paving of Little Falls, Minnesota for the amount of $1,585,318.51 is in the name of the City of Freeport for the 2005 Main Street Public Improvement Project (CSAH 60 and CR 157) contingent upon approval of the Stearns County engineer. Discussion offered. Motion carried 5-0.
At 10:22 P.M. Humbert moved and Tim Hennen seconded a motion to adjourn the meeting. Motion carried 5-0.
